Archiving the Material Master

Transaction SARA contains all the SAP archiving objects for all the SAP R/3 applications modules.  All the SAP archive functions are shown in SARA.  Choose the corresponding SAP archive object, hit enter and the archive administration menu will be shown.  Provided here will be an example on how to archive the SAP Material Master.

Archive a Material Master Record

When a material is no longer required in a company or plant, you can archive and delete the material master record. 

You have to Flag the material master record for deletion. This is known as logical deletion. 

Before a material master record can be archived and deleted, other objects (such as purchasing documents) that refer to this material must themselves be archived. You can see which objects these are and the dependencies between them in the network graphic.

If a material master record cannot be archived and deleted at a given organizational level, the reason is given in the log (for example, a purchase order exists for the material). The log also contains technical data such as the number of material master records read and the number deleted.

Some of the archive error log message :-

  • Costing data exists
  • Use in routing
  • Use in sales and distribution
  • Use in bill of material
  • Delivery exists
  • Costing data exists
  • Info record exists
  • Purchase order exists
The Archiving steps :- 

Archiving object MM_MATNR for archiving material master records.

You can display the archived data, but not reload it.

To archive the material master, first goto transaction MM71.

Type in a variant name and click Maintain.  (Tick the Test Mode for archive simulation).

Save the variant.

Maintain the Start date and Spool parameters and click execute.

Click Goto Job Overview to check the archive status.

To do a permanent delete, goto transaction SARA and click Delete button.

Maintain the Archive Selection, Start date and Spool parameters.

Click Test Session for testing or click execute to start the deletion program.

Click Goto Job Overview to check the delete status.

Now, if you goto MM02/MM03, you will not be able to find the record in the material master.

Understand the meaning of Residence Time
Meaning of Archiving Residence Time

Get help for your SAP MM problems
Do you have a SAP MM Question?

SAP MM Books
SAP Materials Management Reference Books

SAP Material Management Tips
SAP MM Configuration Tips and Materials Management Discussion Forum

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