‘Travel Manager,’ in SAP, helps employees have an overview of travel and travel-related items/objects (such as travel requests, travel plans, and travel reimbursements). He or she will be able to create:
A ‘travel request’ notifying the company about his/her forthcoming business trip, based on the workflow configuration, which then moves to the internal travel office for further approval and processing.
The employee (or the designated travel agent of the company) makes use of the object travel plan to plan the details of the trip. The system retrieves the travel preferences from the ‘infotype’ and helps book the means of travel.
The permitted travel expenses are configured in the system and are country specific. This configuration helps in reimbursement processing when the employee puts through the travel reimbursement claim to the internal travel office. After a trip is completed, the employee enters the travel expenses manually in the system or they can be obtained from the travel plans and corrected later. Again, SAP provides the flexibility so that travel expenses can either be entered by employees or by the travel office’s representative.
For reimbursement settlement of the expenses, the system determines the total amount to be paid based on the travel plan, travel information, settlement rules, and reimbursement records (for previous payments). The settlement information is sent to FI, where the payment is made though FI-AP’s payment program.
Tcode: TRIP
