Multiple Currency Quotation or Invoice From Vendor

The common Issue of Multiple Currency quotation or Invoice from a Vendor can be solved using Vendor Subrange.

This scnerios can be used specially in Purchase Order, where you can define/select the currencies for a Vendor.

Scnerio:
The Vendor currency is maitained (say) USD and you want to attach EURO, GBP to the existing vendor without creating same Vendor in Data Base

Solution:
Step:1   Use of SAP Standard Functionality of Vendor Sub-Range
Step:2   Activate the Sub-Range Field in PO and make it Mandatory

How to Use vendor Sub-Range

A.  T-code XK02 – Select Vendor and then Select Purchasing Data

In Purchasing Data View go to MENU BAR -> Extras -> ADDITIONAL PURCHASING DATA 
In the Screen Select check the box for
  1. DATA RETENTION AT VSR LEVEL ALLOWED
  2. DATA RETENTION AT PLANT LEVEL ALLOWED

B.  SAVE

C.  T-code XK02 – Select Vendor and then Select Purchasing Data
 
In the PURCHASING DATA VIEW, a Button appears in Sub-Menu Bar which Says “SUB-RANGE”

D.  Click on it and put in the Currency Code and Currency Description
 e.g.
 USD US DOLLAR
 GBP Great Britain Pound
 INR India Rupee

E.  SAVE

F.  T-code XK02 – Select Vendor and then Select Purchasing Data
 
In the PURCHASING DATA VIEW, a Button appears in Sub-Menu Bar which Says “ALTERNATIVE DATA”

G.  Click YES in the Pop-up 

H.  Select one Currency in SUB RANGE Field (say USD)
 
I.   Select the check box for PURCHAING DATA and PARTNER FUNCTION

J.   Click OK

K. In the Currency Field of PURCHASING DATA VIEW select USD 
(This is to Match the VSR code to the currency Field)

L.  SAVE

M. T-code XK02 – Select Vendor and then Select Purchasing Data
In the PURCHASING DATA VIEW, select “ALTERNATIVE DATA”

N. A new Screen is Displayed, PRESS F5, and repeat the steps H to L

Multiple Currencies are now Defined / attached to the Vendor.

STEP 2

Activate the Sub-Range Field in PO and make it Mandatory

A.  GO TO IMG -> MATERIAL MANAGEMENT -> PURCHASING -> PURCHASE ORDER -> DEFINE
SCREEN LAYOUT AT DOCUMENT LEVEL

B.  Make the VENDOR SUB RANGE field as REQUIRED in Quantity and Price Field Selection Group of Document Type

The Job is done

The Purchase Order now will ask you to select the Sub-range and the defined currency for a Vendor can be Used.

By: Amit Patel - email4amit@rediffmail.com

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