SAP Purchasing Configuration Tips and Tricks
Goods Receipts/Invoice Receipts for Purchase Order
Transaction OMW1 allows you to set whether the Price Control is a mandatory "S" or "V".
V indicate that you want the system to value the stocks with the latest
Price Control V - Moving Average Price
Assume Material Master current price is 10
Goods Receipts for Purchase Order - Movement Type 101
Material and Accounting Document is the same.
Goods Receipts for Purchase Order - Movement Type 101
Transaction OMWB - Automatic posting for inventory
Inventory posting BSX
Goods receipt/inv.receipt clearing acct WRX
Cost (price) differences PRD
Transaction XK03 - Account Payable Vendor Master
Tick Accounting info. and hit the Enter key
Field name Reconcil.acct 45678
Vendor Returns Without PO Reference
You can used Return Purchase Order, transaction code ME21N
At the item details, look for the Return columns and tick it.
MIGO_GR - Goods Receipt for Return
Create a new Purchase Order Number range to differentiate
Create a new Purchase Order Type to differentiate e.g ZB
Changing the PO Layout sets
/: IF &EKKO-BSART&
Purchasing List for Open Purchase Order, Goods Receipt, Invoices
Open Purchase Order = Open Goods Receipts ( Selection parameters WE101)
This two parameters determined what information is shown:
You can define additonal selection parameter for your users as well as untick those fields which you does not want it to be printed.
Your can have the Purchasing Documents by :-
ME2W - Supplying Plant
Force buyers to create Purchase Order with ref. to a Pur. Req., Quotation or Pur. Ord.Transaction OMET
Logoff and login again. Then try to create a Purchase Order without a reference.
Define default values for buyersTransaction OMFI
Puchase Order ConditionSuppose you want to calculate the GST and DISCOUNT for a Net Value of 1000.
Net value 1000
GST 10% of 1000 100
DISCOUNT 10% of 1000 100
Final Net value 900
This is what you do :-
The Fro To controls the calculation.
Information StructureIn the SAP standard info structure S012 is updated by the Purchase Order creation date, not the Goods Receipt date. e.g. a Purchase Order is created in January and good receipt is in February and March, S012 will shows the values in period January.
In the section Date field for period determination
Purchase Order Layout Sets, Message TypesCreate a new message types for a different layout of Purchase Order
MN05 - Assign default Message Type to Purchasing Groups
User Defaults for Purchase OrderThere are some fields which you can set as defaults for the buyer in transaction ME21.
PO Release Strategy
The release code is a two-character ID allowing a person to release (clear, or approve) a requisition or an external purchasing document. The release codes is basically controlled via a system of authorizations (authorization object M_EINK_FRG).
Use SE12, structure CEKKO to check all the fields available for controlling the Purchase Order.
e.g. If the total value for the Purchase Order exceeds 10,000, release strategy 01 is assigned to the Purchase Order. There is only one characteristic created in this example. For controlling the Purchase Order type, create characteristic for CEKKO-BSTYP and the value NB.
CT04 - Create Characteristic e.g. NETVALUE
Click Additional data Table name
Field name GNETW
and press enter
In the Basic data (X refers to tick),
In the Value data, in the Char. value column, type >10000 and press enter
Save your data
CL02 - Class
Class - Create REL_PUR
Class type - 032
Description - Release Procedure for Purchase Order
In the Same Classification section, click Check with error
In the Char. (characteristic) tab, type NETVALUE to assign your characteristics to the class
OMGS - Define Release Procedure for Purchase Order Type
Release Group - New entries
Release codes - New entries
Release codes 01
Release status 0
Classification Choose your check values
OMGSCK - Check Release Strategies
Once the Purchase Order is not release, buyers will not be able to print the Purchase Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy have a tabs at the end of the Header. This allowed the buyers to check the release status of the Purchase Order.
The person with the release authorization have to use ME28 to release the Purchase Order.
Prompt the last Purchase Order Price for the Material
If you want the system to take the price from the last Purchase Order, then do not maintain the conditions in the info record because it has precedence over the last PO. This means that the netprice field in the info record should be left blank.
In the case when you have already maintained the conditions in the info record (or netprice), try to delete them or make them invalid by changing the validity date.
Even though no price was maintained, the info record will still keep track of the Order price history.
To check the Order price history, go into the material info record and click Environment -> Order price history
Adopt Purchase Order Header Text
To default the Header Text into the Purchase Order
Step 1 :- Maintain text in Vendor Master
Create a new Purchase Order Document Type4.6x
If you have more than one company code, you might want to define a new document type and number range to differentiate between the two company.
Define a new number range not in used
Copy the NB - Standard PO to e.g. ZB
Send Purchase Order via Output Determination
Read note 191470 - Purchase order as an e-mail
From release 4.5, you can send your purchase order via output determination. This note have indicate all the requirement and settings necessary to send purchase order via the output determination once your SAP have been connected to an External Mail System.
Send Purchase Order with Microsoft Outlook
This is how it work:-
Execute the SAPsetup program and choose the Desktop Interfaces.
Then choose the SAP MAPI Service Provider (select Change Options to display the selection)
Once the SAP MAPI is installed. You can create your logon profile
Now, logon to your Microsoft Outlook and see whether you can access all your SAPoffice folders.
If you send the file using SP01 -> System -> List -> Send, the file will have the extension ALI. Use the Windows Explorer to default open with the Windows Notepad.
Sending mail directly from SAP via Microsoft Exchange
If you want to send your mail directly via Microsoft Exchange, you have to install the SAP Exchange Connector Software on your Microsoft Exchange Server.
The setup program SETUP.EXE is located on the R/3 Presentation CD in the directory :\GUI\WINDOWS\WIN32\SXC.
Then you have to setup :-
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