How To Create Sales Order

What are the steps to create a sales order?

To create a standard sales order, proceed as follows: 

In the initial screen, choose Logistics - Sales and distribution - Sales. Choose Order - Create (VA01). 

Enter the order type and, if necessary, the organizational data. 

The values for sales organization, for distribution channel and the division are usually proposed from user-defined parameters. Entries for the sales office and the sales group are optional. 

The sales areas (sales organization, distribution channel, division) are derived from the sold-to or ship-to parties. This means that you do not have to enter the sales area when you create a sales document. 

If you do not specify a sales area in the initial screen, the system uses the sold-to or ship-to parties, which you entered in the overview screen, to derive the sales area. 

If there are several sales areas for that particular sold-to or ship-to party, you can choose the right sales area in the following dialog box. 

The system then copies the selected sales area into the entry screen. Choose Enter. 

Enter the following data: 

- Sold-to party or ship-to party 
If you only enter a ship-to party, the system uses this to determine the sold-to party and if necessary, the sales area. If there are several sold-to parties or sales areas for one ship-to party, a dialog box appears where you can choose the one you require. 

An error message appears in the status bar to inform you if the system is not able to determine a sold-to party. If you enter a sold-to party that is also a unique ship-to party, the system automatically copies it as such and informs you in the status bar. 

- Customer purchase order number 
- Material numbers 
- Order quantities for the materials 
- Choose Enter. 

If, for example, you defined several unloading points or several ship-to parties in the customer master record of the sold-to party, the system displays the alternatives in a dialog box. The system can display alternatives for any or all of the following data:  

- Unloading point 
- Ship-to party 
- Payer 
- Bill-to party 

Select the valid data from these proposals by positioning the cursor on the line and choosing Choose. 

As soon as you have selected this data, the material data that you have entered is displayed. 

If the system carries out an availability check and finds that there is insufficient stock for an order item to be delivered on the requested date, it displays a screen on which you can choose between several delivery proposals. You can find more information about this in Reactions to the Availability Check in Sales Documents. If you want to enter further data for the header or items, choose the corresponding menu entry. If you want to change data for the items, select the items before you choose a menu entry. Enter all necessary data. 

Save your document.

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