How to Delete a Purchase Requisition (PR) in SAP

Deleting a Purchase Requisition (PR) in SAP is a straightforward process, provided that no Purchase Order (PO) has been assigned to it. In this guide, we will cover:

  • How to delete a PR using ME52N
  • What to do if a PO is already created
  • How to delete PRs generated by MRP
  • Important MRP-related settings for PR deletion

How to Delete a Purchase Requisition (PR) Using ME52N

To delete a PR manually in SAP, follow these steps:
  1. Open Transaction Code: Use ME52N (Change Purchase Requisition).
  2. Select the PR: Choose the line(s) you wish to delete.
  3. Delete the PR: Click on the dustbin icon to remove the selected PR.
  4. Save Changes: Press Save to confirm the deletion.
❗ Note: You can only delete a PR if no Purchase Order (PO) has been created.

Delete Purchase Requisition

What If a Purchase Order (PO) Has Been Created?

If a PO has already been assigned to the PR, you cannot delete it completely. Instead, you can:
  • Flag the PR for Deletion using ME52N
  • This prevents further processing of the PR
  • The system will not consider flagged PRs in future procurement processes

How to Delete Purchase Requisitions Created Through MRP?

For PRs generated via Material Requirements Planning (MRP), deletion usually happens automatically in the next MRP run if changes occur in stock levels or planning requirements.

MRP PR Deletion Process:

  1. When stock status or demand changes, the system automatically removes obsolete PRs in the next MRP run.
  2. If manual intervention is needed, use ME52N to flag them for deletion.
  3. No special settings are required in the MRP Group unless detailed control is needed.

⚙️ Key MRP Settings for PR Deletion

Plant Parameters via Transaction OMI8:

  • OMI8 configures Consumption-Based Planning settings.
  • It includes MRP Controller settings, which are also available in Transaction OMD0.
  • If these parameters are already configured in OMD0 or other transactions, you don’t need to set them again in OMI8.

Final Thoughts

  • ME52N is used for manual PR deletion if no PO exists.
  • If a PO is assigned, PR can only be flagged for deletion.
  • MRP-generated PRs are usually removed in the next MRP cycle based on stock status changes.
  • No additional settings are required unless more control is needed over MRP runs.
By following these guidelines, you can efficiently manage and delete purchase requisitions in SAP! 

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