Valuation Price in PR and How to Enter PR Without Price 

Introduction

In SAP Purchase Requisition (PR) management, the valuation price plays a crucial role in determining the cost of requested items. However, many users face challenges when trying to enter a PR without a price, even after setting the field selection to "optional." 

Understanding Valuation Price in PR

The valuation price in a PR is typically derived from the current unit cost of the material in the system. In standard SAP configurations, the system often requires a valuation price, even if the field is set to optional.

Why Does SAP Require a Valuation Price in PR?

SAP mandates a valuation price in PRs for several reasons:
  • Release Strategy Activation – The Release Strategy in SAP relies on the valuation price to determine release codes. If this field is left empty, the Release Strategy may not function correctly.
  • Consistency in Cost Management – The valuation price ensures that financial approvals and budgeting processes remain accurate.
  • Invoice Matching Requirements – If Invoice Receipt (IR) is required for a material, the valuation price must be entered to enable three-way matching in SAP (PO, GR, IR).

How to Set Valuation Price as Optional in PR?

SAP allows users to configure the valuation price field to be optional, mandatory, or display-only. This can be done through the Field Selection settings in the PR screen layout.

To modify the settings:

  1. Go to Transaction Code OMF2 (Field Selection for PRs).
  2. Locate the Valuation Price field.
  3. Set the field to Optional if you want users to skip entering a price.
  4. Save and activate the changes.

Why Does SAP Still Require a Valuation Price Even When Set to Optional?

Even after setting the valuation price as optional, users may still encounter issues where SAP prompts for a price. This happens because:
  • The system fetches the valuation price from the material master or the last purchase price.
  • Some PR document types enforce valuation price entry due to business rules.
  • If the PR is part of an approval workflow, missing valuation data may cause errors.

How to Enter a PR Without a Price?

A PR can be created without a price only if specific conditions are met.

Steps to Create a PR Without a Price:

  1. Use Free Goods Indicator 
    • If the material is free of cost, use the free goods indicator in the PR.
    • This informs SAP that no valuation price is needed.
  2. Check Field Selection for PR Screen Layout 
    • Go to Transaction Code OMF2.
    • Verify that the valuation price field is set to Optional or Hidden.
    • Save and exit.
  3. Use a Different Order Type 
    • Some PR order types automatically fetch pricing.
    • Try using a non-valuated PR order type to check if it allows price omission.

Best Practices for Managing Valuation Price in PR

  • Ensure consistency in PR processing by defining clear rules for when valuation prices are mandatory.
  • Use SAP configurations carefully, as setting the field to "Display Only" may cause compliance issues.
  • Train end-users to input PRs correctly, especially when handling zero-priced or free goods.

Conclusion

While SAP allows some flexibility in managing valuation prices in PRs, the system's standard logic often requires a price for financial and workflow integrity. Users can enter PRs without a price only by ensuring Invoice Receipt is disabled, utilizing free goods indicators, or selecting appropriate order types. By following best practices and SAP configurations, businesses can streamline PR processing while maintaining compliance.

FAQs

1. Why does SAP still require a valuation price even when set to optional?

SAP may still prompt for a price due to business rules, order types, or material master settings that automatically fetch valuation prices.

2. How can I make the valuation price optional in PR?

Modify the Field Selection settings via Transaction Code OMF2 and set the valuation price to Optional or Hidden.

3. Can I create a PR without a price if Invoice Receipt is required?

No, if Invoice Receipt is required, SAP mandates a valuation price for proper invoice matching.

4. What happens if I leave the valuation price blank in PR?

If the valuation price is mandatory for release strategy, PR approval may fail, or the system may not allow PR submission.

5. Can I disable valuation price requirements permanently?

Yes, but it is not recommended as it may affect the PR approval workflow and budget tracking.

6. What is the easiest way to enter a PR without a price?

The easiest way is to use the free goods indicator when entering the PR.

See also

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