How to Reverse Goods Receipt Postings
(GRN) from Inspection Lot
Introduction
Reversing Goods Receipt Note (GRN) from an inspection lot
is a necessary process when a previous posting needs correction. This involves
interaction between the Materials Management (MM) and Quality Management
(QM) modules. The reversal process requires creating a return delivery
and cancelling the inspection lot effectively.
Step 1: Materials Management (MM) - Reversing GRN
Create and Process a Return Delivery
-
Use the original purchase order for reference in Inventory
Management (IM).
-
Movement type: 102 (Goods Receipt Reversal).
-
Stock type indicator: Match it to the stock type originally
posted with the usage decision (e.g., F for unrestricted use stock or S
for blocked stock).
Steps to Process Return Delivery
-
Go to Logistics > Materials Management > Inventory Management
> Goods Movement > Goods Receipt > For Purchase Order > PO Number Known.
-
Enter Movement Type: 102.
-
Provide the Purchase Order Number from the original GRN.
-
Click Enter to display purchase order items.
-
Select the required purchase order item and set the stock
type indicator correctly.
-
Save the Goods Receipt and exit the Materials Management
component.
This step ensures that the GR is successfully reversed in
the Materials Management module.
Step 2: Quality Management (QM) - Cancelling Inspection Lot
How to Cancel an Inspection Lot
-
Navigate to: Logistics > Quality Management > Quality Inspection
> Inspection Lot > Usage Decision > Change with History.
-
Provide the number of the inspection lot for which the usage
decision was made.
-
Choose Usage Decision (UD).
-
From the Usage Decision screen, select: Usage Decision >
Functions > Cancel Lot.
This step ensures that the inspection lot is effectively
cancelled, allowing for a complete reversal of the GRN process.
How to Reverse the GRN: Detailed Procedure
Current Status
-
Insp Lot Generated: Yes
-
Result Recorded: Yes
-
Usage Decision (UD) Done: Yes
-
Stock Posting Done (QI Stock to Unrestricted Stock): Yes
Process to Reverse GRN
-
Navigate to Materials Management (MM): Logistics > Materials
Management > Inventory Management > Goods Movement > Goods Receipt > For
Purchase Order > PO Number Known.
-
Enter Required Information:
-
Movement Type: 102 (Goods Receipt Reversal).
-
Enter the Purchase Order Number linked to the inspection
lot.
-
Select the Relevant Purchase Order Item:
-
Set the Stock Type Indicator as per the original posting
(e.g., F for unrestricted use stock or S for blocked stock).
-
Save the Goods Receipt and exit the Materials Management
component.
-
Navigate to Quality Management (QM): Logistics > Quality
Management > Quality Inspection > Inspection Lot > Usage Decision > Change
with History.
-
Enter the Inspection Lot Number and Choose Usage Decision
(UD).
-
Cancel the Inspection Lot: Select Usage Decision > Functions
> Cancel Lot.
This procedure completes the reversal of the Goods Receipt
Note (GRN) from the inspection lot.
FAQs
1. Can you reverse GRN only in Inventory Management?
No, reversing GRN in Inventory Management (MM) alone is not
sufficient. You must also cancel the related inspection lot in Quality
Management (QM) for a complete reversal.
2. What is the movement type for reversing a GRN?
The movement type used for reversing a GRN is 102.
3. What stock type indicator should I use during reversal?
Use the same stock type indicator as the one used during
the original posting.
4. Can I reverse a GRN if the inspection lot is already closed?
No, you must first cancel the inspection lot using the Quality
Management module before reversing the GRN.
5. What happens if I skip the Quality Management (QM) step?
The inspection lot will remain active, causing inconsistencies
in the inventory records.
6. How to find the purchase order number related to an inspection
lot?
You can find it by checking the details of the inspection
lot in the Usage Decision (UD) screen.
Conclusion
Reversing Goods Receipt Note (GRN) from an inspection lot
requires careful handling of both the Materials Management
(MM) and Quality Management (QM) modules. Following the steps outlined
above ensures a smooth and successful reversal process. Always verify that
the inspection lot is cancelled in QM before proceeding with the GR reversal
in MM.
SAP QM Books
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Management Certification, Interview Questions and Configuration Reference
Books
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