How to Reverse Goods Receipt Postings (GRN) from Inspection Lot

Introduction

Reversing Goods Receipt Note (GRN) from an inspection lot is a necessary process when a previous posting needs correction. This involves interaction between the Materials Management (MM) and Quality Management (QM) modules. The reversal process requires creating a return delivery and cancelling the inspection lot effectively. 

Step 1: Materials Management (MM) - Reversing GRN

Create and Process a Return Delivery

  • Use the original purchase order for reference in Inventory Management (IM).
  • Movement type: 102 (Goods Receipt Reversal).
  • Stock type indicator: Match it to the stock type originally posted with the usage decision (e.g., F for unrestricted use stock or S for blocked stock).

Steps to Process Return Delivery

  • Go to Logistics > Materials Management > Inventory Management > Goods Movement > Goods Receipt > For Purchase Order > PO Number Known.
  • Enter Movement Type: 102.
  • Provide the Purchase Order Number from the original GRN.
  • Click Enter to display purchase order items.
  • Select the required purchase order item and set the stock type indicator correctly.
  • Save the Goods Receipt and exit the Materials Management component.
This step ensures that the GR is successfully reversed in the Materials Management module. 

Step 2: Quality Management (QM) - Cancelling Inspection Lot

How to Cancel an Inspection Lot

  • Navigate to: Logistics > Quality Management > Quality Inspection > Inspection Lot > Usage Decision > Change with History.
  • Provide the number of the inspection lot for which the usage decision was made.
  • Choose Usage Decision (UD).
  • From the Usage Decision screen, select: Usage Decision > Functions > Cancel Lot.
This step ensures that the inspection lot is effectively cancelled, allowing for a complete reversal of the GRN process. 

How to Reverse the GRN: Detailed Procedure

Current Status

  • Insp Lot Generated: Yes
  • Result Recorded: Yes
  • Usage Decision (UD) Done: Yes
  • Stock Posting Done (QI Stock to Unrestricted Stock): Yes

Process to Reverse GRN

  1. Navigate to Materials Management (MM): Logistics > Materials Management > Inventory Management > Goods Movement > Goods Receipt > For Purchase Order > PO Number Known.
  2. Enter Required Information: 
    • Movement Type: 102 (Goods Receipt Reversal).
    • Enter the Purchase Order Number linked to the inspection lot.
  3. Select the Relevant Purchase Order Item: 
    • Set the Stock Type Indicator as per the original posting (e.g., F for unrestricted use stock or S for blocked stock).
  4. Save the Goods Receipt and exit the Materials Management component.
  5. Navigate to Quality Management (QM): Logistics > Quality Management > Quality Inspection > Inspection Lot > Usage Decision > Change with History.
  6. Enter the Inspection Lot Number and Choose Usage Decision (UD).
  7. Cancel the Inspection Lot: Select Usage Decision > Functions > Cancel Lot.
This procedure completes the reversal of the Goods Receipt Note (GRN) from the inspection lot. 

FAQs

1. Can you reverse GRN only in Inventory Management?

No, reversing GRN in Inventory Management (MM) alone is not sufficient. You must also cancel the related inspection lot in Quality Management (QM) for a complete reversal. 

2. What is the movement type for reversing a GRN?

The movement type used for reversing a GRN is 102. 

3. What stock type indicator should I use during reversal?

Use the same stock type indicator as the one used during the original posting. 

4. Can I reverse a GRN if the inspection lot is already closed?

No, you must first cancel the inspection lot using the Quality Management module before reversing the GRN. 

5. What happens if I skip the Quality Management (QM) step?

The inspection lot will remain active, causing inconsistencies in the inventory records. 

6. How to find the purchase order number related to an inspection lot?

You can find it by checking the details of the inspection lot in the Usage Decision (UD) screen. 

Conclusion

Reversing Goods Receipt Note (GRN) from an inspection lot requires careful handling of both the Materials Management (MM) and Quality Management (QM) modules. Following the steps outlined above ensures a smooth and successful reversal process. Always verify that the inspection lot is cancelled in QM before proceeding with the GR reversal in MM.

SAP QM Books
SAP Quality Management Certification, Interview Questions and Configuration Reference Books

SAP QM Tips
SAP QM Tips and Quality Management

Best regards,
SAP Basis, ABAP Programming and Other IMG Stuff
http://www.erpgreat.com

All the site contents are Copyright © www.erpgreat.com and the content authors. All rights reserved.
All product names are trademarks of their respective companies.  The site www.erpgreat.com is in no way affiliated with SAP AG.
Every effort is made to ensure the content integrity.  Information used on this site is at your own risk.
 The content on this site may not be reproduced or redistributed without the express written permission of
www.erpgreat.com or the content authors.