Automatic Conversion of PR to PO

Introduction

The automatic conversion of a Purchase Requisition (PR) to a Purchase Order (PO) is a key process in SAP that streamlines procurement. However, users often encounter the error message: 
"Purchase requisition does not contain any suitable item."
This error usually occurs when certain configurations are missing. 

Key Settings for Automatic PR to PO Conversion

To successfully use T-Code ME59, the following criteria must be met:

1. Material Master Data Configuration

  • In the Purchasing View of the material master data, ensure that the "Autom. PO" checkbox is selected. 
  • This setting allows the system to automatically create a PO when a PR is generated.

2. Vendor Master Data Configuration

  • In the Purchasing View of the Vendor Master Data, the "Automatic Purchase Order" field must be enabled. 
  • This ensures that the vendor is eligible for automatic PO creation.

3. Outline Agreement or Purchasing Info Record

  • Either an Outline Agreement or a Purchasing Info Record (PIR) should be maintained. 
  • These records store important procurement details such as unit price, conditions, and supplier information, which will be automatically copied into the PO.

4. Source List Maintenance

  • A Source List should be maintained for the selected vendor. 
  • The vendor listed must match the one in the Outline Agreement or Purchasing Info Record.

Troubleshooting PR to PO Conversion Issues

If the PR is not converting into a PO, check for the following possible issues:

1. Release Strategy Not Completed

  • If the PR is subject to a release strategy, ensure that it has been fully released before attempting conversion. 
  • You can check and release the PR using T-Code ME54N.

2. Missing Source List or Automatic PO Assignment

  • If you are not using a source list or automatic PO creation, you may need to manually assign the requisition to a Purchasing Info Record (PIR) using T-Code ME56. 
  • After assignment, the PR should appear in T-Code ME58 for manual PO creation.

Conclusion

By ensuring that the necessary configurations are in place, you can avoid errors and streamline the automatic conversion of PR to PO using Transaction Code ME59. If issues persist, verify that all required settings are correctly maintained in the Material Master, Vendor Master, Source List, and Purchasing Info Record. 

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