How to Force Close a Purchase Order (PO) in SAP: 2 Proven Methods

Managing Purchase Orders (POs) effectively in SAP is crucial to maintain clean procurement records and avoid unnecessary processing delays. Sometimes, you may need to force close a PO to prevent further actions. 

Method 1: Set the Delivery Completed Indicator

The recommended approach to force-close a PO is by setting the Delivery Completed Indicator. This can be done directly in the Purchase Order (PO) or during the Goods Receipt (GR) process.

What It Does:

  • Prevents any further Goods Receipts (GR) for that specific PO item.
  • Keeps the item open for invoice processing, allowing financial settlement to continue if needed.

When to Use:

  • When the physical delivery of goods is completed.
  • When no further stock movement is expected, but financial documents (invoices) are still pending.

Method 2: Block Material at PO Level

The second method involves blocking the material at the PO level. This is a more restrictive option compared to the Delivery Completed Indicator.

What It Does:

  • Completely blocks Goods Receipts (GR) and Invoice Processing for the specific PO item.
  • Prevents any further logistics or financial operations on the item.

When to Use:

  • When an item needs to be canceled entirely.
  • If the item is finalized and ready for archival.
  • In case of erroneous PO entries that must not be processed further.

Final Recommendation

While both options effectively force close a PO, it's generally better to use the Delivery Completed Indicator for greater flexibility—especially if invoice processing is still required. Use the material block option only when you're certain that no further action is needed on that item.

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