What are the year
ending activities to be done for SAP SD?
S.No Activity T.Code Remark
1. Open Orders VA05
Optional.
-- This is optional, where you
can verify with the client regarding the orders which are listed as due
should be processed this financial year itself or can be taken forward.
Note: These Sales Orders can still
remains open. It is not a problem.
2. Open Deliveries VL06O
Optional.
-- Same as above
Note: If Delivery is created in
March & supposed to be billed in April, it is a business call, but
ideally not recommended. If Delivery is created, ideally it should be billed.
However, if it is open delivery which is to be processed after 31st March,
it can be left as open delivery.
3. PGI done, but Billing Due VF04
Recommended.
-- For all the items where PGI
is done Invoicing should be completed in the same financial year. Ideally
as it all depends on the client requirement. But if the posting periods
are closed, you may not be able to create/post the Invoices.
Note: Check with the FI/MM team
regarding the closing of the posting periods.
4. Billing Document not posted to
Accounting
VFX3
Recommended.
-- Go to Tcode VFX3.
Click on the Flag like icon, check/correct the log if any and release the
documents to Accounting.
5. Maintaining Number ranges for
Excise / Misl.
SNRO
Only in India.
6. Number Range for SD Document
VN01 Optional.
-- It is absolutely up to your
company if you want or not to use the same number range in the New Year.
7. Number Range for FI Document
FBN1
Recommended.
Check list:
Module | Activity | Trans | Remark
SD Open Orders VA05
Optional
SD Open Deliveries VL06O
Optional
SD PGI done, but Billing Due VF04
Recommended
SD Billing Document not posted
to Accounting
VFX3
Recommended
SD Maintaining Number ranges for
Excise / Misl.
SNRO
Mandatory
SD Number Range for SD Document
VN01 Recommended
SD Validity of condition records
VK12
Recommended
SD Review credit limits FD32
Recommended
a) Check and ensure all the invoices
which are expected to release to accounting are released with the required
corrections.
b) Ensure all the batch job run
through successfully for year end postings.
c) Since order, delivery and billing
docs are not based on year. so no need to worry. However the associated
accounting document for an invoice is based on year and company code.
d) In case you are running a consolidation
module, then all the required data needs to go into the parent company
for year calculations.
Final Note:
Normally we are concerned about
the Invoice posting and the accrual postings. To see if there are any Invoices
pending to be posted to accounting can be seen in "VFX3"
and Accounting tables corresponding to each billing document are BKPF
and BSEG.
And for Accruals, you can check
whether the volume is current or not in the agreement itself in "VBO2"
in the agreement status checkbox. If it still has to be settled , then
do the same using the report "SDBONT06"
or the transaction "VBOF".
You may have to run to OVB3
if you have Changed the following:
- Creation of new accesses for rebate
processing
- New rebate relevance of sales
organizations
- New rebate relevance of billing
types
- New rebate relevance of sold-to
parties.
Apart from these check if there
are any incomplete documents are there in V.01
Transaction.
For number ranges, transaction is
"VN01"
/ SNUM /
SNRO
(Object level).
Apart from these normally, you may
not need to do much.
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