The desired document flow is Quotation --> Contract --> Order.
Thru copy control the target quantity from quotation flows in to the contract, but the target quantity is not copied into the sales order from the contract.
The document type with the item category for the document types are as follows :
Quot. Doc type ZQT (Copy of AV) and item category AVN (Standard item)
Contr Doc type EWK2 (Copy of WK2) and item category WVN (Maint contr item)
Order Doc type ZSD (Service Order) and item category WVN(Maint Contr item).
Answer:
Copying Requirements In SAP Standard System
Check copy control settings
Copy Control is used
Copy control is basically used to transfer information from one document to another. In other words it helps in connecting and sharing information between two documents in a cycle like from example between quotation and a sales order. The following controls available at copy control configuration:
You can store copying requirements at every level in copying control. Copying requirements contain the specific requirements for each business process and can be stored at every level. The reference document can only be created if all these requirements have been met.
Examples of copying requirements that have been included in SAP standard system are:
a. Header level – copying requirement 001 checks, for instance, whether the sold to party in the source and the target document are the same.
b. Item level – copying requirement 301 checks, for instance, whether the item that is to be used as a copy has a reason for rejection or completed status.
c. Schedule line level – copying
requirements 501 ensures that only schedule lines with an open quantity
greater than zero are copied.
To control the copying procedure, at each level you create:
a. Data transfer routines – these routines control how fields are copied from the preceding document.
b. Copying requirements – you define requirements that are checked when you create a document with reference. If these requirements are not met in any particular case, the system issues a warning or error message and if necessary terminates processing.
c. Switches – there are switches
for setting specific controls for each transaction. for example, you can
activate or deactivate the transfer of item numbers from the preceding
document at the header level for sales documents..
Possible scenarios:
1 - Sales document - sales doc - VTAA
e.g.: inquiry - quotation
inquiry - order
quotation - order
quantity contract - order
2 - Sales doc - delivery doc - VTLA
e.g.: sales order - deliver ( OR- LF)
returns order - return delivery
3 - Sales doc - billing doc - VTFA
e.g.: Cash sales - cash sales billing
credit memo req - credit memo
4 - Delivery - billing - VTLF
e.g.: standard del - invoice ( LF- F2)
5 - Billing - sales - VTAF
e.g.: standard invoice - credit memo req
Invoice - Invoice correction req
6 - Billing - Billing - VTFF
e.g.: Invoice - credit memo
Flow will be done, only if their copying requirement condition meets, like header sold to party is same.
It has data transfer routines DataT-in which it has routines by which system transfers what data has to be copied.
Update document flow -- this has to be mark if we want the system record the previous document numbers in track.
